Privacy Conditions

At KRG Asian Food, we prioritize the protection of your personal data. These Privacy Conditions are designed to provide clear and transparent information about how we manage your personal data.

We are committed to safeguarding your privacy and handling your personal data with the utmost care. KRG Asian Food adheres to all applicable laws and regulations, including the General Data Protection Regulation (GDPR). This commitment entails the following:

• Purpose-Specific Processing: We process your personal data strictly in line with the purposes for which it was provided. These purposes and the types of personal data involved are detailed in these Privacy Conditions.
• Data Minimization: We limit the processing of your personal data to only what is necessary for the purposes outlined.
• Explicit Consent: We seek your explicit consent whenever required for the processing of your personal data.
• Security Measures: We have implemented appropriate technical and organizational measures to ensure the security of your personal data.
• Restricted Data Sharing: We do not share your personal data with third parties unless it is essential for fulfilling the purposes for which the data was provided.
• Respect for Your Rights: We are fully aware of your rights concerning your personal data. We inform you of these rights and respect them diligently.

As KRG Asian Food, we take full responsibility for the processing of your personal data. If you have any questions after reading our Privacy Conditions or wish to contact us for any reason, please use the contact details provided at the end of this document.

Processing Of Personal Data Of Customers Or Suppliers

KRG Asian Food processes the personal data of customers and suppliers for the following purposes:

• Administrative Purposes: To maintain accurate and up-to-date records.
• Communication: To facilitate communication regarding assignments and/or to send invitations.
• Order Execution: To execute or issue orders effectively.

Legal Basis For Processing:

The processing of personal data is based on the agreed assignment between KRG Asian Food and the customer or supplier.

Types Of Personal Data Collected:

For the purposes mentioned above, KRG Asian Food collects the following personal data:

• First Name
• Infix (if applicable)
• Last Name
• Phone Number
• Email Address

Retention Period:

Your personal data will be stored by KRG Asian Food for the duration of the agreement. After the agreement has ended, the data will be retained solely for financial administration purposes for a maximum period of seven years.

Processing Of Personal Data Of Employees

KRG Asian Food processes personal data of employees for the following objective:

• Objective: To execute the employment contract.

Basis For Processing:

The processing of personal data is based on the employment contract between KRG Asian Food and the employee.

Types Of Personal Data Collected:

For the purpose mentioned above, KRG Asian Food collects the following personal data:

• First Name
• Infix (if applicable)
• Last Name
• Phone Number
• Email Address
• Date of Birth
• Salary Details
• Copy of ID
• BSN Number (Dutch Social Security Number)
• Bank Details

Retention Period:

Your personal data will be stored by KRG Asian Food for the duration of your employment contract. After termination of the contract, the data will be retained solely for financial administration purposes for a maximum period of seven years.

Disclosure To Third Parties

We may share the information you provide to us with third parties when necessary to fulfil the purposes described above.

We never disclose personal data to parties with whom we do not have a processing agreement in place. These agreements, established jointly with these parties (processors), include necessary provisions to safeguard the security of your personal data.

Furthermore, we do not share the information you provide with other parties unless it is legally required or permitted. An example of this includes situations where law enforcement authorities request (personal) data from us as part of an investigation. In such cases, we are obligated to cooperate and provide the requested information. Additionally, we may share personal data with third parties if you provide us with written permission to do so.

Restriction On Data Transfer

We do not transfer personal data to parties located outside the European Union (EU).

Minors

We only process personal data of minors (persons under the age of 16) if we have obtained written permission from a parent, guardian, or legal representative.

Retention of Personal Data:

KRG Asian Food does not retain personal data longer than necessary for the purposes for which it was provided or as required by law.

Security

Protection of Personal Data:

KRG Asian Food has implemented appropriate technical and organizational measures to protect your personal data against unauthorized processing. These measures include:

• All individuals acting on behalf of KRG Asian Food who have access to your data are bound by confidentiality obligations.
• We enforce a username and password policy across all our systems.
• Personal data is pseudonymized and encrypted where deemed necessary.
• Regular backups of personal data are made to ensure data can be restored in case of physical or technical incidents.
• We conduct regular testing and evaluation of our security measures to ensure they remain effective.
• Our employees are trained and informed about the importance of protecting personal data.

Complaints About The Processing Of Personal Data

• If you have a complaint about the processing of your personal data, we encourage you to contact us directly so that we can address your concerns. We strive to resolve any issues or disagreements with you directly and promptly.
• If we are unable to reach a resolution with you and you remain dissatisfied, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), which is the supervisory authority responsible for privacy protection in the Netherlands.

Questions Or Comments About Our Privacy Statement

• If you have any questions or comments regarding our Privacy Statement, please do not hesitate to contact us. We welcome your feedback and are committed to addressing any concerns you may have.